Article 1
Organization
This organization shall be known as the Lone Star State
Canary Club, Incorporated.
Article 2
Purpose
The purpose of this club shall be to join together a group which
shares a common interest in the keeping and breeding of canaries
and to perpetuate the canary fancy in any mode and all manners.
Qualifications of membership shall be payment of $25.00 annual
dues and may include any two members of a household. Each member
shall have the right to one vote. Annual dues are from January
1st through December 31st. Anyone joining the club at the annual
show shall be a member in good standing with full voting rights
and membership at that time and will be considered a paid member
through the following calendar year.
Article 3
Executive Officers
Executive officers of the organization shall consist of
President, Vice President, Secretary, Treasurer/Band Secretary,
and Board of Directors made up of five members in good standing.
One of these directors will be the outgoing President. These
officers will be the Executive Board. These board members will
hold a board meeting prior to the regular meeting to discuss and
handle club activities pertaining to the club’s operations and
business matters. Reading of the minutes from this meeting will
be given at the regular quarterly meeting.
Article 4
Non-Profit
Lone Star State Canary Club, Incorporated has been organized
as a non-profit organization. All monies received by dues,
donations or any other means shall be used for the purpose of
sustaining, promoting and perpetuating the club and its
purposes.
Article 5
Rules
The rules contained in "Roberts Rules of Order Revised"
shall govern this club in all cases where they are applicable
and not inconsistent with these by-laws.
Article 6
Amendments
This constitution may be amended or revised by a two thirds
(2/3) majority vote of any regular meeting provided notice has
been given of said action at the previous regular meeting.
Article 7
Duties of officers
President. The President shall preside at all meetings of
the club and of the executive board. The President shall appoint
a Show Chairperson for the following year at the annual show. The
President shall report in writing the status of all special
committees, unfinished business, etc., to the incoming
President. The President shall appoint chairpersons in good
standing and special committees. The President shall appoint an
officer when a vacancy arises with a member in good standing for
the remaining term.
Vice President. The Vice President shall assist in the
duties of the President and shall also perform the duties of the
President during his/her absence and/or disability of the
President. Vice President shall lead show site selection and
contracting with the Treasurer. The Vice President shall propose
the show site selection to the Executive Board for approval.
Once approved the President and either the Treasurer or the Vice
President will sign the show contract. The Vice President shall
provide and coordinate a program for each quarterly meeting.
Secretary. The Secretary shall take minutes at the entire
regular meeting of the club and of all Executive Board meetings.
The Secretary shall read the minutes of the club meetings and
make available copies of the previous minutes. The Secretary
shall record who makes a motion, what the motion is, who
seconded the motion, and whether the motion was approved or
disapproved by the membership. The Secretary will keep record of
all matters brought before the meetings. The minutes of each
meeting will be published and one copy will be sent to each
household of members in good standing no later than ten days of
the date of each meeting. The Secretary shall be responsible for
the editing, publishing and distribution of the quarterly
bulletin. The Secretary is responsible for all publications sent
in the club’s name. The President shall send all his/her items
to the Secretary for publication. The Secretary shall include
name, address and phone numbers of all new members or renewals
after March 1 in the news bulletin so members can be recognized.
The first bulletin after March 1 of each year will contain the
current constitution and membership roster listing of members in
good standing. The Secretary shall be responsible for
publications, postings and writings sent out in the club’s name.
Anyone with items they would like sent out must submit them to the
Secretary and the Secretary will then get the Executive Board’s
approval to send out in behalf of the club’s name.
Treasurer/Band Secretary. The Treasurer shall receive all
monies for the club and shall deposit them in the name of the
club in a bank, shall maintain an accurate record of all funds
received by or belonging to the club. Treasurer shall pay all
authorized expenditures, shall present current written quarterly
detailed reports to the Executive Board and a financial report
to the club, and shall be subject to inspection by any members
of the club at any regular meeting with a thirty days notice of
inspection. Before any transfer of the treasury to a new
Treasurer it shall undergo a full audit by two members of the
Executive Board appointed by the President. Treasurer shall
dispense the club’s closed canary bands and keep accurate
records of the amounts, numbers, and monies received of it. The
Treasurer will provide the Secretary with names of members in
good standing.
Article 8
Election of officers
Regular officers shall be nominated the third quarterly
meeting of even years and then elected at the following fourth
quarterly meeting. These officers shall be installed in the
first quarterly meeting of odd numbered years. At the end of the
President’s terms of office, the President shall become the
fifth (5) member of the Executive Board. A person may hold only
one (1) executive office at a time; each office can be held by
the same club member for consecutive terms with no limit put
upon these terms. The election committee at the fourth quarter
meeting shall give nominations. Nominations shall be taken from
the floor at the fourth quarterly meeting at the day of
election. Nominations shall be accepted in writing with
nominated member’s written approval. Nominations of members not
present must have written approval of member nominated.
Elections of executive officers shall be elected in the
following order to serve two (2) year terms. The President shall
conduct the election.
President
Vice President
Secretary
Treasurer/Band Secretary
Director of the Board
Director of the Board
Director of the Board
Director of the Board
Director of the Board - automatically the outgoing President
Article 9
Quorum
Quorum for executive meetings shall consist of five (5)
Executive Board members. Quorum for quarterly meeting whose time
and location have been announced at least two-week in advance in
writing by the Secretary shall consist of members present. For an
impromptu meeting not announced in writing two weeks in advance
a quorum must consist of two thirds of membership.
Article 10
Absence
Any Executive Officer missing two (2) consecutive meetings
without good cause and due notification to the President shall
be removed from office for the remainder of the elected or
appointed term. Failure to keep membership dues current by any
Executive Officer will result in removal from office.
Article 11
Order of business
President to open meeting
Secretary report
Treasurer/Band Secretary report
Report of committees
Unfinished business
Election of Executive Officers (during election year)
Discussion of new business
Select a meeting place for next quarterly meeting
If no further business – adjourn
Article 12
Judges
Selection of judges will be voted on a two (2) year basis at the
annual fourth (4th) quarterly meeting. Three judges will be
nominated for each division. No local judges are to be
nominated. Voting of each division will be by members who raise
birds in those divisions. Results of voting will be as follows:
The judge with the most votes will be first (1st) choice. The
judge with the second highest amount will be second (2nd) choice. The judge with the third highest amount will be the third (3rd)
choice. The judges selected will then be sent a letter to see if
they will accept and inquire about their fees. Executive Board
will then select judges and Secretary will then send out
contracts for the approved judges’ signatures.
